A wine country wedding offers a romantic and picturesque setting for your special day. The rolling hills, lush vineyards, and beautiful ambiance create a memorable experience for everyone involved. As you plan your celebration, you also take on the role of a host for your guests, many of whom may travel to share in your joy.

Following our quick bride’s guide to hosting guests in wine country helps your loved ones feel welcomed, informed, and ready to celebrate with you. These tips will help you create a seamless, enjoyable wedding weekend, so you can focus on what truly matters: marrying the love of your life surrounded by friends and family.

Communicate Details Early and Often

Clear communication sets the stage for a stress-free experience for your guests. As soon as you secure your venue and date, share the information. This allows attendees to make travel arrangements, book accommodations, and request time off.

Create a Wedding Website

A wedding website acts as a central hub for all pertinent information. It provides guests with an easy way to find answers to their questions without contacting you directly. Include these sections on your site:

• Event Schedule: List dates, times, and locations for the rehearsal dinner, ceremony, and reception. Add details about any other planned activities, such as a welcome brunch or a post-wedding send-off.
• Travel and Accommodations: Provide information on nearby airports, hotel blocks, and rental car suggestions.
• Local Attractions: Share a list of your favorite local spots, such as restaurants, cafes, and points of interest. This gives guests options for entertainment during their downtime.
• Frequently Asked Questions: Address common queries, such as dress code, whether children can attend, and transportation details.

Send Formal Invitations with Clear Instructions

Your formal invitations should reiterate the most important details. Include an RSVP card with a clear deadline and meal selections. You can also direct guests to your wedding website for more comprehensive information. A well-designed invitation suite gives your guests a glimpse of your wedding's style and builds excitement for the event.

Secure Guest Accommodations

Booking accommodations in wine country, especially during peak season, requires planning. Your guests will appreciate your foresight in securing comfortable, convenient lodging. Here’s how to secure the best accommodation without stress:

Arrange Hotel Blocks

Contact hotels near your wedding venue to arrange room blocks. Many hotels offer discounted rates for a guaranteed number of bookings. Try to select two or three hotels at different price points to accommodate a range of budgets. Provide guests with the booking code and deadline to secure the special rate.

Suggest Alternative Lodging

When planning your wedding accommodation, consider offering a variety of options to suit your guests' preferences. Vacation rentals are perfect for families or groups of friends who want to stay together, while boutique inns offer a more intimate, unique experience.

For those seeking a luxurious stay, keep an eye out for the highly anticipated Hotel MOHI, set to open in 2026. Nestled in downtown Morgan Hill, right next to wine country, this stunning hotel will feature elegant rooms, a rooftop pool bar, and exceptional dining experiences. Including a mix of lodging options on your wedding website shows thoughtfulness and ensures every guest finds their perfect fit.

Plan Guest Transportation

Navigating wine country can be challenging, particularly for out-of-town guests unfamiliar with the area. Arranging transportation removes stress and promotes safety, especially when wine flows freely.

Organize Group Shuttles

Hiring shuttle buses to transport guests between their hotels and the wedding venue is a thoughtful gesture. It prevents anyone from getting lost on winding country roads and eliminates concerns about drinking and driving. Post the shuttle schedule clearly on your wedding website and at the hotels.

Provide Clear Driving Directions and Parking Information

For guests who prefer to drive themselves, provide detailed directions to the venue. GPS applications sometimes struggle in rural areas, so printable directions can serve as a reliable backup. Also, inform guests about the parking situation at the venue. Let them know whether parking is limited or whether valet service will be available.

Create a Memorable Guest Itinerary

A wine country wedding often extends beyond the ceremony and reception. Planning a few extra activities can turn your wedding into a mini-vacation for your guests and give you more opportunities to connect with them.

Host a Welcome Event

A welcome reception or casual dinner the night before the wedding helps guests mingle and settle in. It can be as simple as a gathering at a local brewery or as elaborate as a catered event at a rented space. This gives you a chance to greet everyone in a relaxed setting before the big day.

Suggest Local Activities

Wine country offers a wealth of activities beyond the vineyards. Your wedding guest guide should include suggestions for activities.

• Wine Tasting Etiquette: Offer a few pointers on wine tasting etiquette, such as how to properly hold a glass, the "swirl, sniff, sip" method, and the courtesy of using a spittoon.
• Local Tours: Recommend guided tours of the area, which might include visits to multiple wineries, historic sites, or scenic lookouts.
• Outdoor Recreation: Suggest hiking trails, bike paths, or beautiful parks for guests who enjoy the outdoors.
• Shopping and Dining: Highlight charming local boutiques and acclaimed restaurants for guests to explore.

By curating a list of activities, you help your guests make the most of their trip. They will appreciate the local recommendations and enjoy exploring the area.

Prepare Thoughtful Welcome Bags

Welcome bags add a personal touch and show your appreciation for your guests' efforts to celebrate with you. Distribute them at the hotel front desks for guests to receive upon check-in.

What to Include in Your Welcome Bags

• A Personal Note: A handwritten note thanking your guests for coming always makes a warm impression.
• Weekend Itinerary: A printed schedule of events serves as a handy reference.
• Local Treats: Include items from the area, such as a bottle of local wine, artisanal snacks, or fresh fruit from a nearby farm.
• Practical Items: Consider adding practical items like a bottle of water, sunscreen, and a map of the area.

These small gestures show your guests you care about their comfort and want them to have a wonderful time.

Host Your Wedding in Picturesque Wine Country

Following this bride’s guide to hosting guests in wine country will help you create a smooth, enjoyable, and memorable celebration for everyone. Planning a wine country wedding involves many details, but the result is an unforgettable experience for you and your guests. By providing clear information, arranging convenient accommodations and transportation, and curating a thoughtful itinerary, you can host an event that feels both elegant and welcoming. To explore a beautiful winery in Morgan Hill, CA, for your special day, consider visiting our stunning property, where rustic charm meets modern elegance.